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Privacy Policy

Last updated March 27th, 2023.

This Privacy Policy (the "Privacy Policy") describes how we collect, use and disclose the information from you gathered through the website located at (the "website"). This Privacy Policy applies only to Weavers of Orlando's online information gathering and sharing practices occuring on the Website and does not apply to any data collected through any products and services that we may provide, nor to information collected offline.


Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. By accessing the Website, you agree to the terms of this policy. If you do not agree to the terms of this policy, please do not visit or use any of the links on this Website. 

You can contact us by email at


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We and our service providers may use cookies, pixels, log files, and other mechanisms to gather information about your use of our website.


Cookies are alphanumeric identifiers that we transfer to your computer's hard drive through your web browser for record-keeping purposes. Most web browsers automatically accept cookies, but if you prefer, you can edit your browser options to block them in the future. The Help portion of the toolbar on most browsers will tell you how to prevent your computer from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether.

Clear GIFs, pixel tags and other technologies

Clear GIFs are tiny graphics with a unique identifier, similar in function to cookies. In contrast to cookies, which are stored on your computer's hard drive, clear GIFs are embedded invisibly on web pages. We may use clear GIFs (also referred to as web beacons, web bugs or pixel tags), in connection with our website to, among other things, track the activities of users of our website, help Weavers of Orlando manage content, and compile statistics about usage of our website.

Log files

Most browsers collect certain information, such as your IP address, device type, screen resolution, operating system version, and internet browser type and version. This information is gathered automatically and stored in log files.

Third party analytics

We also use automated devices and applications to evaluate the use of our services. We use these tools to gather non-personal data about users to help Weavers of Orlando improve our services and user experiences. These analytics providers may use cookies and other technologies to perform their services and may combine the information they collect about you on our website with other information they have collected for their own purposes. This Policy does not cover such uses of data by third parties.

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Information We Obtain

Information Collected Directly

You provide personal information to us when you complete forms on this website. The membership form collects your name, address, phone number, email address. The forms for contacting Weavers of Orlando collect your name and email address.

If you upload images to our website, like a picture for your membership profile, those images may include embedded location data. This information can be scrubbed by you prior to uploading. However, if you do not scrub the embedded location data and upload an image that contains it, anyone who sees that image may be able to download and extract location data from it.

Information Collected Automatically

Weavers of Orlando may use cookies which save information in order to improve your ease of use and help with spam detection. This may include your login credentials, IP address, or browser user string.

Weavers of Orlando may use Google Analytics as a traffic monitoring service to provide us with insights into how visitors use our site. In addition, our hosting provider monitors traffic and maintains logs including IP addresses for performance and security reasons.

Posts and pages on this site may include embedded content, like videos, images, or articles. Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Information We Do Not Collect

When you pay for your membership dues with a credit card payment, you provide us with your account information. We only retain that information for the time necessary to process the payment. We do not record account numbers in any fashion, but we may record the payment confirmation number for future reference.

How We Use the Information We Obtain

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We use the collected information in order to respond to your request or inquiry and in the ordinary course of conducting our business, as follows:
Providing support and services
To provide and operate our website, communicate with you about your use of the website, provide troubleshooting and technical support, respond to your inquiries, fulfill your orders and requests, process your payments, communicate with you, and for similar service and support purposes;
Responding to your requests
To respond to your inquiries, provide requested services, and to provide information to you regarding your ongoing requests or purchases.
To tailor content we may send or display on the website, including to offer location customization and personalized help and instructions, and to otherwise personalize your experiences;
Newsletters, mailing lists, and direct marketing
For direct marketing purposes, including to send you newsletters or information that we think may interest you;
Analytics and improvement
To better understand how users access and use the website, and our other products and offerings, and for other research and analytical purposes, such as to evaluate and improve our services and business operations and to develop services and features;
Protect our legal rights and prevent misuse
To protect the website and our business operations; to prevent and detect fraud, unauthorized activities and access, and other misuse; where we believe necessary to investigate, prevent or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety or legal rights of any person or third party, or violations of our Terms of Use or this Privacy Policy;
Comply with legal obligations
To comply with the law or legal proceedings. For example, we may disclose information in response to subpoenas, court orders, and/or other lawful requests by regulators and/or law enforcement, including responding to national security or law enforcement disclosure requirements;
General business operations
Where necessary, for the administration of our general business, accounting, recordkeeping, and legal functions;
Anonymous and de-identified information
We create and use anonymous and de-identified information to assess, improve, and develop our business, processes and services, and for similar research and analytics purposes.


Information We Share

Weavers of Orlando will not rent or sell your personal information, nor will we share it with third parties for their marketing purposes.

When you apply for an online account, the membership form asks if you would like to be included in the online membership directory. If you answer yes, your information is available to all other Weavers of Orlando members who are logged into the website. These other users may copy and retain your information.
We may share personal information with the following categories of third parties:

  • Third-party service providers that provide services to Weavers of Orlando or

to whom we outsource certain services, such as data hosting or software or
technology services;

  • Our professional advisers, such as lawyers and accountants;

  • Government and/or regulatory authorities;

  • Workshop Instructors, so that they may provide class information and

instructions, like drafts for warping your loom before the workshop begins;

How We Protect Your Information

The security of your Personal Information is important to us and we take reasonable precautions to protect it. Our website is hosted by a reputable host and protected by a variety of firewalls, spam protection, and security measures both by the host and by us. Your personal information can be accessed by designated members of the Weavers of Orlando Board, even if you opt out of displaying your information in the online Membership Directory. The designated Board Members includes at a minimum the Membership Chair, Technology Chair, and members of the Executive Board (President, Vice-President, Vice-President Programs, Treasurer and Secretary). Please understand that whenever you voluntarily disclose Personal Information online, this information cannot be made one-hundred percent secure and, in some cases, that information can be intercepted, collected, and used by others. We work hard to protect your information at all times.


Data Retention

If you leave a comment on a post, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
When you register as a member, we also store the personal information you provide in your user profile. This information is retained on the website for as long as you are a member and may be retained on the website for at least two years after your membership becomes inactive. In addition, if Weavers of Orlando Board Members print a copy of your information, for example as part of a printed membership list, then that printed copy may be retained indefinitely.


Correcting Your Personally Identifiable Information

Each Member can see, edit, or delete their personal information at any time.  Login to your Account profile to do so.  Website administrators can also see and edit that information.


Third Party Websites and Links

The Weavers of Orlando website may contain links to other sites whose information practices may be different than ours. Visitors should consult the other sites’ privacy notices as we have no control over information that is submitted to or collected by these third parties.  Third-party service providers may have information practices that are different than Weavers of Orlando’s. We have no control over information that is submitted to or collected by our third-party service providers.

Children's Privacy


Weavers of Orlando does not knowingly or intentionally collect, use, or disclose personally identifiable information about visitors to our Website that are less than 16 years of age.  If a child under the age of 16 submits information to us through any part of the Website and Weavers of Orlando becomes aware that the user submitting the information is under the age of 16, the information provided will be deleted as soon as it is discovered and not used for any purpose. If you are the parent of guardian of a child under 16 years of age and believe that they have disclosed personally identifiable information to us, please contact us at the address below and be sure to include in your message the same user name and password and/or email address that you believe your child submitted, if applicable:


How to Contact Weavers of Orlando

If you have any questions or comments about this Privacy Policy, or if you would like us to update information we have about you or your preferences, please contact us by email using the contact form.  

Terms of Use Provisions


This Privacy Policy is incorporated by reference in the Weavers of Orlando Terms of Use. The Terms of Use provisions therefore apply to this Privacy Policy, including but not limited to the provisions labeled Assignment, Survivorship, and Non-Transferability; Disclaimer of Warranties; Limitation of Liability; Indemnification; Compliance with Law; Governing Law, Disputes, and Jurisdiction; Written Document; Waiver and Severability of Terms; Headings; and Complete Agreement.



We reserve the right to revise this Policy or any part of it from time to time and without prior notice to you to reflect changes in our personal information practices. Please review the Policy periodically for changes.

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