Last updated March 27th, 2023.
Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. By accessing the Website, you agree to the terms of this policy. If you do not agree to the terms of this policy, please do not visit or use any of the links on this Website.
You can contact us by email at firstname.lastname@example.org.
Table of Contents
Cookies are alphanumeric identifiers that we transfer to your computer's hard drive through your web browser for record-keeping purposes. Most web browsers automatically accept cookies, but if you prefer, you can edit your browser options to block them in the future. The Help portion of the toolbar on most browsers will tell you how to prevent your computer from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether.
Clear GIFs, pixel tags and other technologies
Clear GIFs are tiny graphics with a unique identifier, similar in function to cookies. In contrast to cookies, which are stored on your computer's hard drive, clear GIFs are embedded invisibly on web pages. We may use clear GIFs (also referred to as web beacons, web bugs or pixel tags), in connection with our website to, among other things, track the activities of users of our website, help Weavers of Orlando manage content, and compile statistics about usage of our website.
Most browsers collect certain information, such as your IP address, device type, screen resolution, operating system version, and internet browser type and version. This information is gathered automatically and stored in log files.
Third party analytics
Information We Obtain
Information Collected Directly
You provide personal information to us when you complete forms on this website. The membership form collects your name, address, phone number, email address. The forms for contacting Weavers of Orlando collect your name and email address.
If you upload images to our website, like a picture for your membership profile, those images may include embedded location data. This information can be scrubbed by you prior to uploading. However, if you do not scrub the embedded location data and upload an image that contains it, anyone who sees that image may be able to download and extract location data from it.
Information Collected Automatically
Weavers of Orlando may use Google Analytics as a traffic monitoring service to provide us with insights into how visitors use our site. In addition, our hosting provider monitors traffic and maintains logs including IP addresses for performance and security reasons.
Information We Do Not Collect
When you pay for your membership dues with a credit card payment, you provide us with your account information. We only retain that information for the time necessary to process the payment. We do not record account numbers in any fashion, but we may record the payment confirmation number for future reference.
How We Use the Information We Obtain
We use the collected information in order to respond to your request or inquiry and in the ordinary course of conducting our business, as follows:
Providing support and services
To provide and operate our website, communicate with you about your use of the website, provide troubleshooting and technical support, respond to your inquiries, fulfill your orders and requests, process your payments, communicate with you, and for similar service and support purposes;
Responding to your requests
To respond to your inquiries, provide requested services, and to provide information to you regarding your ongoing requests or purchases.
To tailor content we may send or display on the website, including to offer location customization and personalized help and instructions, and to otherwise personalize your experiences;
Newsletters, mailing lists, and direct marketing
For direct marketing purposes, including to send you newsletters or information that we think may interest you;
Analytics and improvement
To better understand how users access and use the website, and our other products and offerings, and for other research and analytical purposes, such as to evaluate and improve our services and business operations and to develop services and features;
Protect our legal rights and prevent misuse
Comply with legal obligations
To comply with the law or legal proceedings. For example, we may disclose information in response to subpoenas, court orders, and/or other lawful requests by regulators and/or law enforcement, including responding to national security or law enforcement disclosure requirements;
General business operations
Where necessary, for the administration of our general business, accounting, recordkeeping, and legal functions;
Anonymous and de-identified information
We create and use anonymous and de-identified information to assess, improve, and develop our business, processes and services, and for similar research and analytics purposes.
Information We Share
Weavers of Orlando will not rent or sell your personal information, nor will we share it with third parties for their marketing purposes.
When you apply for an online account, the membership form asks if you would like to be included in the online membership directory. If you answer yes, your information is available to all other Weavers of Orlando members who are logged into the website. These other users may copy and retain your information.
We may share personal information with the following categories of third parties:
Third-party service providers that provide services to Weavers of Orlando or
to whom we outsource certain services, such as data hosting or software or
Our professional advisers, such as lawyers and accountants;
Government and/or regulatory authorities;
Workshop Instructors, so that they may provide class information and
instructions, like drafts for warping your loom before the workshop begins;
How We Protect Your Information
The security of your Personal Information is important to us and we take reasonable precautions to protect it. Our website is hosted by a reputable host and protected by a variety of firewalls, spam protection, and security measures both by the host and by us. Your personal information can be accessed by designated members of the Weavers of Orlando Board, even if you opt out of displaying your information in the online Membership Directory. The designated Board Members includes at a minimum the Membership Chair, Technology Chair, and members of the Executive Board (President, Vice-President, Vice-President Programs, Treasurer and Secretary). Please understand that whenever you voluntarily disclose Personal Information online, this information cannot be made one-hundred percent secure and, in some cases, that information can be intercepted, collected, and used by others. We work hard to protect your information at all times.
If you leave a comment on a post, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
When you register as a member, we also store the personal information you provide in your user profile. This information is retained on the website for as long as you are a member and may be retained on the website for at least two years after your membership becomes inactive. In addition, if Weavers of Orlando Board Members print a copy of your information, for example as part of a printed membership list, then that printed copy may be retained indefinitely.
Correcting Your Personally Identifiable Information
Each Member can see, edit, or delete their personal information at any time. Login to your Account profile to do so. Website administrators can also see and edit that information.
Third Party Websites and Links
The Weavers of Orlando website may contain links to other sites whose information practices may be different than ours. Visitors should consult the other sites’ privacy notices as we have no control over information that is submitted to or collected by these third parties. Third-party service providers may have information practices that are different than Weavers of Orlando’s. We have no control over information that is submitted to or collected by our third-party service providers.
Weavers of Orlando does not knowingly or intentionally collect, use, or disclose personally identifiable information about visitors to our Website that are less than 16 years of age. If a child under the age of 16 submits information to us through any part of the Website and Weavers of Orlando becomes aware that the user submitting the information is under the age of 16, the information provided will be deleted as soon as it is discovered and not used for any purpose. If you are the parent of guardian of a child under 16 years of age and believe that they have disclosed personally identifiable information to us, please contact us at the address below and be sure to include in your message the same user name and password and/or email address that you believe your child submitted, if applicable: email@example.com
How to Contact Weavers of Orlando
We reserve the right to revise this Policy or any part of it from time to time and without prior notice to you to reflect changes in our personal information practices. Please review the Policy periodically for changes.